General Information
The Allenby Parents’ Association (APA) follows the school council guidelines as set out by
the Ontario Ministry of Education. All parents with children attending Allenby Public School
are members of the APA. Meetings of the APA typically take place once a month. Every
Allenby parent is welcome and encouraged to participate. Childcare is provided and
funded by the APA to enable parents to attend the meetings.
Volunteers
Many volunteers are needed to implement the programs and activities sponsored by the
APA and to support the teachers in the school. Whether your skills lie in organization,
communication, or inspiration, any donation of your talents is greatly appreciated. There
are positions for all parents with varying amounts of time to offer. Whether you are a
parent who works in or outside of the home, there is a volunteer position for you.
Class Parents
At the beginning of each school year, each class will choose a class parent. The class
parent performs a number of tasks to assist the teacher in various ways. For more
information on what is expected of class parents, please read our Class Parent Guide.
[Guide opens in a new window]
In addition to class parents, we also have kindergarten, primary and junior class parent co-
ordinators. For more information on the role of class parent co-ordinators, please read
our Class Parent Co-ordinator Guide. [Guide opens in a new window]
School Council Requirements
The School Council operates in accordance with the Ontario Ministry of Education’s
guidelines for School Councils as established in The Handbook for Members of School
Councils. The Allenby School Council currently consists of eight elected positions. All
parents are encouraged to put their names forward for these important roles.
APA ELECTED POSITIONS
Chair– The Chair’s role is to oversee the operation of the APA, to liaise with the Principal
on a regular basis and to act as a starting point to parents to direct them to the correct
person or support system for their particular needs.
Treasurer– The Treasurer’s role is to work with the APA executive to draft an annual
budget and to perform the bookkeeping required by the APA, such as depositing cheques,
writing cheques and keeping track of the cash balances. The Treasurer is responsible for
preparing income tax receipts for all eligible donations. The Treasurer also provides a
monthly financial report for presentation at the APA meetings.
Secretary – This person is responsible for taking the minutes at the monthly APA
meeting, and finalizing these minutes for publishing in the Allenbeat publication.
Community Awareness - These committees focus on keeping parents aware of
community developments, particularly with regard to education policy. They also serve to
advise parents on appropriate avenues of action.
Fundraising -The APA organizes a wide variety of activities that are both fun and raise
money to support our school programs and to provide supplementary classroom
resources. Fundraising activities include Pizza Lunch, Lyp Synch, Macmillan's, QSP
Magazines, and of course Parents' Night Out, and the Fun Fair.
Health and Safety - The Health & Safety committees focus on the physical and emotional
well being of all Allenby students.
Home and School Communications - These committees are responsible for maintaining
the link between Home and School, particularly in regard to activities and events in which
the APA plays a role. The focus is on keeping the entire Allenby community current and
informed on a regular, consistent basis.
School Programs - School programs include activities such as Baseball, Grade 6
Graduation and Yearbook, Artists and Writers in the School, Speaker Series, and After
Four.
The APA will focus its efforts on five main areas:
· Community Awareness
· Fundraising
· Health and Safety
· Home and School Communications
· School Programs
Each area of focus is headed by an elected Director. This person oversees the activities
of the various committees. The Directors ensure that all activities follow APA policies with
respect to eco-schools, allergy awareness, financial assistance (forms should include a
note that financial assistance is available) and lice awareness.
Each area of focus is comprised of various APA committees. APA events and activities will
be planned with the needs and wishes of the majority in mind, while supporting the
inclusion of all Allenby students. The APA’s approach will encourage cost effective and
efficient use of resources.
For further information about the APA and APA programs, please read the APA
Handbook [Handbook opens in a new window]
Election Process
The term of office for APA Board of Directors is one year, therefore elections must be held
annually, in accordance with the Ontario Ministry of Education regulations.
- Closing date for nominations is Monday, September 13.
- If there is more than one name standing for a position, elections will be held prior to
the first APA meeting in September (date tba). Notice of elections will be sent out 1
week prior to the ballot date.
- If, by the closing date, only one person is nominated for a position then he/she will
be acclaimed to that position
If you wish to submit a nomination or have any questions please contact Jessica Monk
at (416) 482 - 6346 or at jessicamonk@sympatico.ca.
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